Engagement Form Details | Engagement Particulars Form (2025)

CBA1 Engagement Particulars Form

My Dear Brother/Sister,
Thank you for inviting me to share in ministry with your
congregation/organization.

If you have not already done so, please complete and submit an Engagement Request Form Engagement Request Form BEFORE submitting your Engagement Particulars Form.

Average time to complete this Engagement Particulars Form is 15 minutes.

Again, “Thank You” for your kindness and Lord bless you.
Dr. William H. Whitaker, II

Step 1 of 8

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Step 1: Church/Organization Particulars (Required)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

Church/Organization (The Host Ministry):

Hosting Pastor’s/Leader’s Name:

Hosting Pastor’s/Leader’s Contact Information:

Location (where the event/service will be held):

Location Address:

Street Address Address Line 2

The Host Ministry Primary Contact:

Primary Point of Contact (PPOC) Name:

PPOC Work/Office Phone (Primary Number):

PPOC Cell Phone/Secondary Number:

PPOC Email Address:

Step 2: Event Particulars (required)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

Event Theme/Title:

Event Type: (i.e. Worship Service, Training, Mentoring, etc.)

Event Date(s):

MM slash DD slash YYYY

Start Time(s):

End Time(s):

Notes/Explanation:

What time is Dr. Whitaker Requested to Be at the above location? (am/pm)

What time is Dr. Whitaker’s Allotted Speaking/Preaching Time?

Start Time (am/pm)

Finish Time (am/pm)

If applicable, to help Dr. Whitaker prepare for your service/event, please email a draft copy of the event’s order of service or bulletin to dr.whitaker@cba1.org two days before Dr. Whitaker is scheduled to serve.

Number of Sessions Dr. Whitaker is Asked to Provide:

General Age Group of Attendees:

Approx. Expected Attendance:

Specific Topic(s) to be Addressed:

Appropriate Attire:

Formal

Business Casual

Casual

Step 3: Dr. Whitaker’s presentation & A/V check-list (required)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

The following is Dr. Whitaker’s list of presentation & A/V needs. The Host Ministry is asked to please click beside any items that WILL NOT be made available by your church/organization. Items not checked are those that will be provided by the Host Ministry.

1 Lectern/Podium

1 “Post-It” Flip Chart (or Flip Chart with tape) and an Easel

1 Pack of Color Markers

1 LCD Projector

1 Projection Screen or Blank Wall (for projection)

1 10 ft. Extension Cord

1 Power Strip w/Surge Protector

1 Bottle of Room Temperature Water

WiFi Connectivity

WiFi Access Credentials (with username & password)

*Depending on the size of the presentation room, a microphone & sound may also be requested.
**Dr. Whitaker will provide his own presentation laptop.

Step 4: Dr. Whitaker’s presentation Handouts (required)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

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The Host Ministry is asked to please click here to confirm that the provision & distribution method of presentation handouts.

Dr. Whitaker will attempt to provide all presentation-related handouts not later than 2 to 3 days prior to the scheduled presentation date.
The Host Ministry is asked to make sufficient copies of the handout to ensure that all attendees have the literature as provided by Dr. Whitaker.
Please allow Dr. Whitaker to distribute the handouts during this presentation (i.e. please do not place the handouts on the tables for attendees to receive) as the handouts reflect specific parts and times during Dr. Whitaker’s presentation.

Step 5: Dr. Whitaker’s hotel accommodations (if applicable)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

Hotel Accommodations (If Applicable)

Hotel Name:

Confirmation No.

Hotel Address:

Hotel Phone #:

Hotel URL Address:

Street Address Address Line 2

Hotel Point-of-Contact:

Hotel POC Phone #:

Hotel POC Email Address:

Street Address Address Line 2

Dr. Whitaker asks that The Host Ministry please provide hotel accommodations that are clean, suitable for families, and have restaurant accommodations within the hotel. “Five Star” is not necessary. However, cleanliness, comfort, and quality are requested and appreciated.

Step 6: Dr. Whitaker’s travel accommodations (if applicable)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

Travel Arrangements (If Applicable)

Dr. Whitaker’s preferred airline for travel is Delta Airlines and prefers flight arrangements on planes that have a First Class cabin even if his seating arrangements are in Economy.

Arrival Date:

MM slash DD slash YYYY

Airlines:

Arrival Time:

Flight No.

Departure Date:

MM slash DD slash YYYY

Airline:

Uber/Rental Car (If Applicable)

Rental Company Name:

Reservation Number:

Rental Company Contact Number:

Step 7: Dr. Whitaker’s compensation (required)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

For Training/Lecture (Non-Preaching) Engagements Only: What is the agreed-upon amount of compensation Dr. Whitaker will receive for this training? $

*Dr. Whitaker thankfully receives an honorarium amount of the Host Church’s discernment for preaching engagements.

What method of payment will be used to compensate Dr. Whitaker?

https://cba1.org/donate-to-cba1/

Cash

Check/Cashier’s Check/Money Order (Please make payable to Dr. William H. Whitaker, II)

Cash App ($drwhw)

COMPENSATION POINT-OF-CONTACT
Unless otherwise stated in writing, lecture/presentation compensation is asked to be provided at the time of Dr. Whitaker’s arrival (before the consultation begins). Preaching honorariums may be provided either before or after the preaching engagement, but must be provided before Dr. Whitaker’s departure from The Host Ministry. Please provide the name of Contact Person who will provide the honorarium/compensation to Dr. Whitaker.

Name:

Email Address:

Contact #:

Step 8: Signatures (required)

Step 1: Host Particulars
Step 2: Event Particulars
Step 3: Presentation & A/V List
Step 4: Handouts
Step 5: Hotel Accommodations
Step 6: Travel Accommodations
Step 7: Compensation
Step 8: Signatures

The Host Ministry Pastor/Leader

Name:

Phone #:

Email Address:

The Host Ministry Authorized Officer (If Other than the Aforementioned Pastor/Leader)

Printed Name:

Position:

Date:

MM slash DD slash YYYY

Consent

By clicking here, you affirm that the Pastor/Leader and all required officers within your church/organization have authorize this event to be held and funded within your church/organization.

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CBA1 Engagement Particulars Form

Step 1: Church/Organization Particulars (Required)

Step 2: Event Particulars (required)

Step 3: Dr. Whitaker’s presentation & A/V check-list (required)

Step 4: Dr. Whitaker’s presentation Handouts (required)

Step 5: Dr. Whitaker’s hotel accommodations (if applicable)

Step 6: Dr. Whitaker’s travel accommodations (if applicable)

Step 7: Dr. Whitaker’s compensation (required)

Step 8: Signatures (required)

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